Associate Strategic Meeting Planning Specialist
Medtronic
- Bogotá DC
- Permanente
- Tiempo completo
- In compliance with Medtronic policies and relevant regulations, plans and organizes external business-related meetings, symposiums, conferences, and program events by working with meeting stakeholders to align and execute against strategic direction (e.g., meeting objectives, desired outcomes, intended audience)
- Addresses all aspects of budget and billing, including development of and tracking against budgets, identification and capture of cost savings/cost avoidance efforts, reconciling master bill, coordinating payments to vendors, and managing meeting expenses.
- Investigates, sources, negotiates, and coordinates hotel and ancillary meeting services (includes contractors, vendors, onsite staff) while managing all logistics of program functions, including but not limited to meeting space set-up, catering, arrangement of air and ground transportation.
- Selects, books and coordinates AV/Production and Auxiliary Technical Services (e.g., mobile applications, audience response systems, polling/surveys) to ensure successful execution and evaluation of meetings.
- Facilitates attendee experience through registration, communication, and attendee management to support needs related to meeting attendance (e.g., accommodation requests, RSVPs for sessions, travel manifests).
- Generates, analyzes, and communicates event level and cross-event reporting against identified key meeting metrics and value-proposition indicators, as needed.
- On-site host & support to all guests, ensuring concierge level hospitality and service during all events which can include internal and external business-related meetings. Host responsibilities include receiving guests upon arrival, facilitation of executive host interactions, meeting transitions, and oversight of all logistics.
- Works closely with on-site lab manager to ensure lab is booked accurately, specimens and all necessary product/equipment is ordered and available during event for optimal attendee experience.
- Travel up to 10%
- Ability to work before and after traditional working hours (e.g. 8-5:00 PM) as well as some weekends to appropriately support events.
- Bachelor’s Degree
- Excellent oral and written communication skills
- Bi-lingual: English & Spanish
- Outlook, Excel & Word – Microsoft Suite
- Fluent in Portuguese
- Certified Meeting Planner?
- Previous experience in Medical Device industry, 2 years post-degree in a customer-facing position
- Experience interactively engaging and effectively working cross-functionally with sales teams, marketing, clinical, research, and quality
- Cvent Event Management
- Posting Date: Mar 15, 2024
- Travel: No